Features

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Robust Searching

The most complete digital library is worthless if you can’t quickly and easily find the assets you need. Finding those assets couldn’t be easier with MajorTom’s advanced, multi-layered search feature. This capability allows you to search for assets in a number of different ways:

• Full-Text Searching – Search by the text in the file name, folder names, and the contents of the file.
• Keywords – When an asset is uploaded, you can associate it with pre-defined keywords that are a powerful way to organize your assets and to locate them in the future.
• Narrow the Search – Include only those assets that you want returned to you by choosing images, documents, audio files, video files, other types of files, folders, and even links. You can also limit the search to a specific folder or sub-folder.
• Format-Specific Searching – You can select from almost 30 different format options.
• Asset Properties – If you are looking for assets of a specific size or upload date, you can incorporate that into your search parameters.
• Dominant Colors – Search for an image by a specific HEX color value or search by choosing the color.

Highly Configurable

The success of any technology solution depends on its adoption by the user community. With MajorTom, you’re in control of how the tool works, letting you configure it in ways that make sense for your organization. This unique configuration includes:

• Folder Hierarchy – Assets are organized in MajorTom using a folder/sub-folder structure that is completely configurable by your organization to reflect the way you wish to store, view, and find your assets.
• Keywords – Keywords can be configured simply or in a complex hierarchy to mirror the way your business is organized. For example, you may wish to have keywords around brands, clients, product lines, locations, or business units. These keywords can be assigned to assets as they are uploaded into MajorTom or at a later date.
• Custom Metadata Fields – MajorTom allows you to define and standardize all the information that you want to capture for your assets. Through a simple interface, anyone with the proper permissions can create custom fields in a variety of formats (text, number, check box, radio button, dropdown).
• Collections – With permission, each user can create personal folders, aka collections. These collections can be used to quickly access files that are used frequently by an individual or shared by a team. Items in a collection can also be shared with any individual by using the PIN function.
• Subscriptions – A user can “subscribe” to a folder and be notified immediately or daily if any assets are uploaded, downloaded, or modified in that folder. This can be beneficial for users that wish to carefully track assets or use a folder as “transfer” location better users.
• Languages – As a true enterprise solution, MajorTom can be displayed in five languages (English, German, French, Italian, and Spanish). Any unique terms that are used within MajorTom (e.g., keywords) can also be input in multiple languages.

Unique Asset Sharing Options

Getting the right assets to the right people quickly and efficiently is a key benefit of digital asset management. MajorTom offers several unique options for this critical feature.

• PIN Code – The PIN code functionality grants temporary access to a specific asset or a set of assets. No user ID or password is required, which cuts down on the number of users you need to manage. You can also determine when a PIN code expires which allows you to tightly control access.
  
  For example, a publication covering your new product may need access to two approved images for their article. Do you really want them accessing your digital asset management system to get these images? You could post the files to an FTP site, attach them to an e-mail, or overnight a CD, but these can be time consuming, technically challenging or even costly. Giving them a two-day PIN code lets them get in, and get the assets in the format they need.
• Read Only – A typical organization may have a relatively small number of people entitled to upload images to its digital library, but may have hundreds or even thousands of users that need to download those assets. That’s why MajorTom allows for Read Only users, with limited rights within the system. These users can only search, view, and download assets; they can’t edit existing assets or add new ones to the repository.
• User Permissions – MajorTom’s flexible and powerful security model lets you limit access to assets and features by user, group, or role.
• Subscription – Users can “subscribe” to a folder and be notified immediately or daily if any assets are uploaded, downloaded, or modified in that folder.

Powerful Graphics Engine

MajorTom‘s leading-edge graphics engine capability offers several significant advantages

• Store Once and Use Many – Storing multiple versions of the same asset is inefficient and leads to mistakes, which can ultimately have a negative impact on your brand. Organizations fall into the bad habit of storing multiple versions of the same core asset to accommodate different file format and resolution needs. But what happens when the core asset changes? Now you’ve got to locate and update all the different versions.
  
  MajorTom addresses this challenge by allowing you to store each asset one time and having its graphics engine do an “on the fly” rendering of the asset in the format/resolution that the user needs at the moment the request is made. Worried about control? Don’t be. You can define the allowed formats and resolutions in advance so users can chose from only these pre-defined options.
• Thumbnails and Extended Views – Sometimes you need to quickly browse through dozens or even hundreds of images. Other times you need to see a larger rendering of a specific image to make sure it is the one you want. MajorTom allows multiple viewing options of all your assets so that you can always find what you are looking for.
• Image Editing – Find the image that you want but need to crop it slightly for this project? MajorTom’s built-in editing tool lets you edit certain image types as part of the download process. This editing doesn’t impact the core asset stored in the system; instead, it produces a one-time version of the edited asset for download. Don’t worry about the wrong people changing images that they shouldn’t be editing – you can control that.
• Asset Types and Standards – MajorTom supports over 95 digital asset types including multiple video formats. In addition, MajorTom offers automatic readout of EXIF and IPTC information.

Seamless Desktop Integration

As a true enterprise solution, MajorTom was designed to be compatible with both PC’s and Mac’s via IE, Firefox, and Safari browsers. But unlike many other DAM solutions, MajorTom also offers desktop plug-in’s to integrate with many of the day-to-day desktop applications.

• Microsoft Office – Using the included officeCONNECT plug-in, you can insert objects into your documents, spreadsheets, or presentations directly from MajorTom. Or upload your file directly into MajorTom using just one click from within your MS office application (PC only).
• File Management – With the included smartUPLOAD plug-in, you can upload one asset or an entire folder at once, directly from Windows Explorer or your Mac desktop, with just a few clicks. (PC & Mac)
• InDesign / Photoshop / Illustrator / QuarkXPress – Using this optional plug-in, designers can upload their images directly into MajorTom from the desktop tools they use everyday. Creative people can also add images directly from MajorTom into their design (PC & Mac).